Sign up to receive a text message or email when new bids are added!
Bid Number: 23-08
Bid Title: 22-08 Beach Tilling & Escarpment Leveling
Category: Goods and Services
Status: Closed



The Bay County Board of County Commissioners (County) acting by and through the Bay County Tourist Development Council (TDC) seeks bids from qualified vendors to provide all plant, labor, equipment, supplies, and materials to perform all operations in connection with the tilling, leveling, and grading of a maximum of 75,740 linear feet (14.5 miles) of beach as indicated on the enclosed DRAWINGS (Appendix B) and specified herein. The County will not consider the terms of the Contract as being satisfied unless all of the tilling and escarpment leveling assigned by Task Order is complete. The work shall occur between January 1st and February 15th of each year that a Task Order Notice to Proceed is issued for a period of three years (2023 to 2025).



ELECTRONIC/SEALED BIDS for ITB NO: 23-08 Beach Tilling & Escarpment Leveling Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (central time) Friday December 9, 2022. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.


Bids for this solicitation may be submitted either electronically via the County’s Bonfire Web portal or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401. 


Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. 


Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.


Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening.   For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). 



Electronic versions of the solicitation documents are available via Purchasing Department's Bonfire web portal


Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, , 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.


For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. 


Publication Date/Time:
11/18/2022 12:00 AM
Publication Information:
Bay Bullet 11/18/2022
Closing Date/Time:
12/9/2022 2:00 PM
Submittal Information:
One Original Bid Package
Pre-bid Meeting:
Contact Person:
The County Purchasing Department will be the only point of contact for this ITB. Under no circumstances may a bidder contact any County Commissioner, TDC Board Member, County Administrator, TDC Administrator, TDC Employee, employee of Panama City Beach Convention and Visitors Bureau, or County employee concerning this ITB until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124.

Bidders shall submit all questions, in writing, to the Purchasing Department via email, the Bonfire portal, or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (central time) on Friday December 2, 2022.

Business Hours:
8 am to 5 pm Monday - Friday
Fax Number:
Bidders shall demonstrate successful experience with at least three (3) similar types of projects within the last five (5) years. Similarly, Bidder’s key personal shall have pertinent experience. As part of the bid, the Vendor shall provide an order of work outline and project schedule to the County. The order of work will be finalized by the County to accommodate special beach events, holidays and other beach activities. The project schedule shall indicate at a minimum the tilling and escarpment leveling period for each reach, and start and stop times for grading. The ability to perform the work in a timely manner will be a consideration in the Vendor selection process. The County will evaluate the Bidders qualification based on a review of the Bidder’s answers to the questionnaire included in the required forms.

Bidder shall be properly licensed for the appropriate work specified in this Invitation to Bid. All bidders are required to submit all required license(s) with their bids. License(s) must be effective as of the bid opening date and must be maintained throughout the contract period. Failure to be properly licensed as stated above will result in the rejection of the bid as nonresponsive or termination of the contract.

Related Documents:
View Document(s)

Return To Main Bid Postings Page