Bay County Emergency Order regarding screening of County Contractors during the COVID-19 Local State of Emergency - requires all contractors providing services to Bay County to conduct a daily screening of all employees, independent contractors, and other workers performing services as outlined in the Emergency Order.
Effective Tuesday, March 24, 2020 the lobby to the Bay County Government Center will be closed. Please email firstname.lastname@example.org or call our office (850) 248-8270 if you need to make an appointment to speak to someone in the Purchasing Department.
Please consider submitting your proposals by mail instead of hand delivering. If you are hand delivering submittals contact the Purchasing Department when you arrive at the Government Center Building.
Vendors may virtually attend solicitation openings and evaluation committee meetings by calling (850) 215-2681 at the time of the opening or committee meeting.
Meetings will not be open to the public to attend in person due to COVID-19 precautions.
Special Accommodation: Any person requiring a special accommodation because of a disability should call the Purchasing Department at (850) 248-8270 one day prior to the opening or committee meeting. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).
Hurricane Michael Recovery
Purchase Orders and Contracts issued by the County to the Vendor are subject to federal terms. By performing the work, Vendor has accepted these terms.
This guide is to explain how vendors may participate in the recovery of Bay County, Florida.
The Purchasing Department hopes this guide will help you become acquainted with its policies and procedures for procurement and help you present your services/products to Bay County during this recovery period. The content of this information is intended to serve as a very general guide. However, if your question is not covered here, do not hesitate to contact the Purchasing Department to receive an answer.
How do I provide disaster debris removal services to Bay County?
Bay County is utilizing pre-existing contracts with AshBritt, Inc. and CrowderGulf Joint Venture, Inc. for removal of disaster debris on right-of-ways within unincorporated Bay County areas. For information on becoming a sub-contractor to one of the two companies you would need to contact them directly.
How do I do provide disaster recovery services to Bay County?
Purchases below $150,000.00 begin in the individual program areas. The individual program areas participate in locating vendors and the selection process for the goods/services they need. Vendors may email the Purchasing Department contact information and a brief summary of services offered. This information will be provided to the individual program areas specific to the type of services/goods the vendor offers.
For purchases above $150,000.00 a formal solicitation will be advertised through the Purchasing Department. Vendors may register for notification of upcoming solicitations by signing up through Notify Me.
Bay County does not currently pre-qualify vendors or maintain a list of pre-qualified vendors.
We wish to invite all businesses to participate in the solicitation process for Bay County. Please take advantage of this information and opportunity. Please call the Purchasing Department at 850-248-8270 if you have any questions that we may be able to assist you with.
The Purchasing Department is responsible for the procurement of supplies, equipment, and services for all departments under the Board of County Commissioners. Purchasing continues to successfully administer the competitive solicitation process and coordinate all associated bid awards, proposals, evaluation processes, and contract development. Purchasing also administers the County’s surplus property sales and Purchasing Card programs.